| 1. NAME AND OBJECTS 1.1 This Regional Club is to be known as the SOFT-COATED WHEATEN TERRIER FANCIERS' ASSOCIATION OF ONTARIO (SCWTFAO), referred to herein as the Association. The area of operation is the Province of Ontario. 1.2 The objects and aims of the Association are: 1.2.1 To enhance the enjoyment of owning a Soft-Coated Wheaten Terrier through education and dog-related activities 1.2.2 To encourage and assist members in the exhibiting and breeding of the purebred Soft-Coated Wheaten Terrier according to the current CKC Breed Standard. 1.1.3 To advance awareness of the Soft-Coated Wheaten Terrier by holding Booster Shows, one Annual Specialty Show and a Fun Day. 2. MEMBERSHIP 2.1 Membership Year and Fees 2.1.1 The membership year of the Association is from January 1st to December 31st. 2.1.2 The membership fee shall be set by the membership through a majority vote. New members published after October 1st will be credited with membership for the ensuing year. 2.2 Eligibility. 2.2.1 Any person who is in accordance with the above aims and requirements shall be eligible for Associate Membership. 2.2.2 To be eligible for, or to continue to enjoy, membership in the Association: a) the individual must be in good standing with the CKC; b) the individual must sign a Membership Application form (or, annually, a Membership Renewal Application form) AND the SCWTFAO Code of Ethics; c) the individual must abide by the Code of Ethics of the SCWTFAO; d) the individual must not be actively engaged in the breeding, buying or selling of non-purebred dogs. 2.2.3 As a Specialty Club, it is required that not less than seventy (70) percent of the Association's membership must own a Soft-Coated Wheaten Terrier. Documentation of such will be substantiated through annual completion of the Membership Renewal Form and submission of such to the Secretary by each member. 2.3 Types of memberships. 2.3.1 ASSOCIATE MEMBERSHIP. Associate Members cannot vote, hold office or be included on the Breeder Referral List. Associate Memberships are for a period of one year following date of publication of the Membership Application in the SCWTFAO minutes. 2.3.2 FULL MEMBERSHIP. Full Membership is established after a period of one year of Associate Membership. Full membership includes voting, holding office, and inclusion on the Breeder Referral List (at member's option). 2.4 Application for Membership 2.4.1 All applications for membership and annual renewals must be signed and accompanied by the prescribed fees and signed Code of Ethics. 2.4.2 Any individual rejected for membership by the Association must be provided with a written explanation. 2.5 Approval of Membership 2.5.1 Any individual who complies with the eligibility requirements shall be approved for membership. 2.6 Termination of Membership 2.6.1 Membership fees are due January 1st. Non-payment within 60 days is considered withdrawal of membership. 2.6.2 Termination of membership may occur as a result of resignation, failure to renew, expulsion by the Association, or as a result of deprivation, suspension, debarment, expulsion or termination of Canadian Kennel Club membership as imposed by The Canadian Kennel Club's Discipline Committee. 2.6.3 Any individual whose membership is terminated by the Association must be provided with a written explanation. 2.7 Voting Privileges 2.7.1 Associate Members cannot vote. Full Members can vote. 2.7.2 Respecting the value of hearing discussion from all members at Regular General Meetings (RGM) and Annual General Meetings (AGM), a majority vote of Full Members shall prevail providing there is a quorum of Full Members. In the event of a tie, the chairperson (President, Vice-President, or his/her designate) shall cast their vote. 3. MEETINGS 3.1 Annual General Meetings (AGM) 3.1.1 The Association shall hold its AGM in April or May at such a place and date as may be determined by the Executive. Notice of the AGM shall be mailed by the Secretary to each member of the Association at least three weeks prior to the AGM. |
3.1.2 Seven (7) Full Members at an AGM shall constitute a quorum. 3.2 Regular General Meetings (RGM) 3.2.1 There will be a minimum of three (3) RGMs annually. 3.2.2 Seven (7) Full Members at a RGM shall constitute a quorum. 3.3 Board Meetings 3.3.1 Board Meetings shall be held at the discretion of the Board. 3.3.2 At each RGM, the President shall report to the membership regarding Board Meetings held. 3.3.3 Board business may be conducted by mail through the Secretary, or by telephone. 4. BOARD OF DIRECTORS 4.1 Board of Directors 4.1.1 The Board of Directors shall be made up of Officers of the Association (President, Past President, Vice President, Secretary, and Treasurer or combined Secretary/Treasurer) plus regional Directors, one from each of the following four (4) regions: a) Northern Ontario b) Western Ontario c) Central Ontario d) Eastern Ontario 4.1.2 All members of the Board will conduct themselves as fiduciaries. All monies received by them arising out of their position shall be held separate and apart for the SCWTFAO. 4.1.3 The President, Past President, Vice President, Secretary and Treasurer must be residents of Ontario and must be CKC members in good standing. The Directors must reside in the region they represent and must be CKC members in good standing. 4.1.4 The names and offices held by these members must be reported to The Canadian Kennel Club annually when renewing club recognition, together with a copy of any changes to the current Constitution/By-laws of the Association. 4.2 Duties and Responsibilities of the Officers of the Association 4.2.1 President a) The President shall be the Chief Executive Officer and the Chairperson of all General and Board meetings. b) The President shall automatically be a member of all committees. 4.2.2 Past President a) The Past President will act as an advisor to the President & Board. 4.2.3 Vice President a) The Vice President assumes all duties of the President in the event the President is unavailable either temporarily or permanently. 4.2.4 Secretary a) The Secretary is responsible for keeping all records of the Association. The Secretary must keep and distribute minutes of RGM, AGM and Board Meetings of' the Association. b) The Secretary shall have charge of correspondence. c) The Secretary shall notify new applicants of the publication of their Associate Membership and notify when they become Full Members d) The Secretary will notify Officers of their election to office. e) The Secretary will keep a membership roll. f) The Secretary will keep an up-to-date Breeder Referral List based on Full Members who have requested to be on the list, who have met the SCWTFAO's requirements for inclusion on the list, and who have signed the SCWTFAO Breeder's Code. g) The Secretary will mail Membership Renewal Forms to all members by December for the ensuing year. When elections are due in the ensuing year, this mailing will include a call for nominations. 4.2.5 Treasurer a) The Treasurer must receive all funds of the Association. b) The Treasurer must deposit the same in a chartered bank or trust company, in an account in the name of the Association. c) The Treasurer's books must be open for inspection by the Board at all times and be available for annual audit following the AGM. 4.3 Vacancies 4.3.1 In the event of a Board vacancy, excluding the President, the remaining Board will appoint a replacement to take office until the next AGM. 4.3.2 The Vice President assumes all duties of the President in the event the President is unavailable either temporarily or permanently. 4.4 Term of Office 4.4.1 The members of the Board shall hold office for two (2) years commencing June 1 4.4.2 No member shall hold the same office for more than two (2) consecutive terms. |
| 5. FINANCES 5.1 The Treasurer must deposit all funds of the Association in a chartered bank or trust company, in an account in the name of the Association. 5.2 Three (3) Officers shall have signing authority. All cheques drawn from the Association account must have the signature of a minimum of two (2) Officers and naming the office. 5.3 An audit of the books annually will be made by a Full Member appointed at the general meeting preceding the AGM. The audit will be presented at the next general meeting following June 1st. 6. ASSOCIATION YEAR, VOTING, NOMINATIONS, ELECTIONS 6.1 Association Year 6.1.1 The fiscal year is June 1 to May 31. 6.1.2 The terms of office will be June 1 to May 31. 6.1.3 The membership year is January 1 to December 31. 6.2 Voting 6.2.1 Only Full Members are eligible to vote. 6.2.2 Voting by proxy shall not be permitted. 6.3 Elections 6.3.1 The Association shall conduct nominations, elections and voting by mail with a minimum of three (3) weeks (i.e. twenty-one (21) days) return period for ballots. 6.3.2 Elections shall proceed by secret ballot and a majority of votes will prevail. 6.3.3 Ballots will be opened and counted, and results reported, at the AGM. 6.4 Nominations 6.4.1 The Board shall appoint, before December 31st, a Nominating Committee from the general membership, not to include the existing Board. 6.4.2 The Nominating Committee duties are: a) to receive nominations for President, Vice-President, Secretary, Treasurer, Disciplinary Investigation Committee Chairperson, and Directors; b) to inform those nominated, and receive acceptance of nominations in writing; c) to mail ballot(s) to each Full Member, with instructions; d) to secure the unopened ballots and to arrange for the ballots to be at the AGM. 7.COMMITTEES 7.1 The Board shall appoint committees as it deems necessary to further the aims of the Association. 7.2 The standing committees may include the following: Education, Fun Day, Public Information, Sanction Match, Specialty/Booster, and Health. 7.3 The standing committees have a pre-approved annual budget of seventy-five dollars ($75.00) to cover committee expenses. Any additional required funding must be requested at a RGM and approved by a majority vote. 7.4 Committees and their appointees may be terminated at the discretion of the Board. 8. DISCIPLINE 8.1 Any member of the Association who is suspended, debarred, deprived, expelled, or whose membership has been terminated by The Canadian Kennel Club's Discipline Committee, shall be suspended from the privileges of the Association for a like period. 8.2 Handling of Complaints: 8.2.1 All members should respect the privacy of the individual(s) involved in a disciplinary action. 8.2.2 Each term of office, a Full Member (other than a member of the Board) will be elected to chair a Disciplinary Investigation Committee. This committee will consist of a chairperson plus two (2) members of the Board selected by said chairperson. 8.2.3 Written complaint(s) shall be forwarded to the Secretary. The President, Vice President, Secretary, Treasurer, and Past-President will assess the complaint to ascertain whether the SCWTFAO Constitution/By-laws and/or Code of Ethics may have been contravened. 8.2.4 Complaints that do not involve a breech of the SCWTFAO Constitution/By-laws and/or Code of Ethics will be acknowledged to the complainant and dismissed, in writing. 8.2.5 All other complaints will be forwarded, in writing, to the Disciplinary Investigation Committee chairperson, with a copy to individual(s) against whom the complaint has been lodged to allow the individual(s) to respond. Upon receipt of the written complaint from the Officers, the Disciplinary Investigation Committee chairperson will select two (2) members of the Board to form the Disciplinary Investigation Committee. 8.2.6 The duties of the Disciplinary Investigation Committee will be to investigate the facts surrounding the complaint and report findings and recommendations to the Officers. |
8.2.7 Following further deliberation by the Officers and Disciplinary Investigation Committee chairperson, a final decision for possible disciplinary action will be decided by a majority vote (Officers and Disciplinary Investigation Committee Chairperson). An unanimous vote is required for expulsion or suspension of any officer or member who has been proven to have failed to observe the Constitution By-laws and/or Code of Ethics. 8.2.8 In the event of disciplinary action, a vote from each of the Officers members is mandatory. 8.2.9 In the event a complaint is laid against a member of the Board or the Disciplinary Investigation Committee chairperson, the individual cannot be involved in the investigative proceedings and decisions. 8.2.10 Upon receipt of a written complaint, a decision is to be reached within a reasonable period of time. 9. AMENDMENTS 9.1 The Constitution and By-laws must be reviewed every five years by the Constitution Committee. 9.2 The Constitution Committee's final revision will be distributed to the membership, by mail, along with instructions and ballot(s). 9.4 Amendments to the Constitution and By-laws must have a two-thirds (2/3) vote of all eligible' members. Voting shall be by mail in ballot; proxies are not allowed. 9.5 Amendments may be proposed by the Board or by a petition from a minimum of 10 members. 10. DISSOLUTION 10.1 The Association may be dissolved at any time by providing The Canadian Kennel Club written documentation signed by at least two-thirds (2/3) of the members of the Association who are in favour of this decision; proxies are not permitted. 10.2 In the event of dissolution of the Association, other than for purposes of reorganization, whether voluntary or by operation of law, none of the property of the Association, nor any proceeds thereof, nor any assets of the Association shall be distributed to any members of the Association. 10.3 Upon payment of all debts and liabilities of the Association, the property and the assets of the Association shall be given to the Veterinary College, University of Guelph, for canine research, excepting breed-related artifacts which will be donated to The Canadian Kennel Club archives. 11. ORDER OF BUSINESS 11.1 Regular General Meetings 11.1.1 All RGMs of the members will be conducted in an orderly manner. 11.1.2 The following order of procedure: a) Call to order b) Adoption of minutes of the previous RGM as amended c) Reports of the Treasurer, Secretary, and Committees d) Unfinished business e) New business f) Adjournment 11.2 Annual General Meeting 11.2.1 The AGM will be conducted in an orderly manner. 11.2.2 The following order of procedure: a) Call to order b) Adoption of minutes of the previous AGM c) Annual report of the Treasurer d) Membership report e) Brief year-end summary report by chairperson of each standing committee (to be submitted in writing) f) Report of the Nominating Committee g) Finalization of Election of Officers h) Adjournment 11.3 Board of Directors Meetings 11.3.1 Board of Directors Meetings will be conducted in an orderly manner. 11.3.2 The following order of procedure: a) Call to order b) Adoption of minutes of the previous Board Meeting as amended c) Reports of the Treasurer and Secretary d) Unfinished business e) New business f) Adjournment |
This Code of Ethics is a standard for all members
of the SCWTFAO, whose foremost aims should be the welfare and
advancement of the breed, in accordance with the current Canadian
Kennel Club Breed Standard.
1. I agree to consider the welfare of the breed when engaged
in breeding, exhibiting, or selling Soft-Coated Wheaten Terriers,
and will refrain from actions which are contrary to the best interest
of the breed and the Association.
2. I agree to provide every dog with humane living quarters,
veterinarian supervised health care, proper nutrition, and grooming.
3. I agree to abide by the rules and regulations of the
Canadian Kennel Club regarding the registering and exhibiting
of purebred dogs, and the keeping of accurate records of breeding
and exhibiting.
4. I agree to exhibit good sportsmanship.
5. I agree to be responsible for the behaviour of my dogs
and to promote responsible dog ownership.
6. I agree all dogs shall be presented in the show ring
clean and properly groomed according to the Standard. Any change
of appearance by artificial means other than docking tails and
removing dew claws (in accordance with the Canadian Kennel Club
Breed Standard) is strictly forbidden.
Failure to comply with the Code of Ethics will subject a member
to disciplinary procedures provided by the Constitution and By-laws
of the Soft-Coated Wheaten Terrier Fanciers' Association of Ontario.
Allegations of violation of the Code of Ethics shall be adjudicated
by the Officers of the Soft-Coated Wheaten Terrier Fanciers' Association
of Ontario.
Member's Signature:________________________________ Dated:____________________
Print Name:____________________________________
Member's Signature:________________________________ Dated:____________________
Print Name:____________________________________
PART I
A. It is recommended that a bitch should not be bred on her first
season, and preferably not before her third season, or eighteen
months of age. In the event a bitch is bred on two successive
seasons, that bitch should not be bred during the next two consecutive
seasons or twelve (12) months.
B. It is recommended that dogs should not be used at stud before
the age of twelve (12) months.
C. It is recommended that before each breeding, a bitch should
have blood and urine tests to screen for Protein Losing Enteropathy
(PLE) and/or Protein Losing Nephropathy (PLN). Dogs at stud should
have blood and urine tests annually (at a minimum) to screen for
PLE and PLN. These pre-breeding tests should include:
1) Blood sample analysis. This includes total protein, albumin
and creatinine.
2) Urine sample analysis. This includes urine protein/creatinine
ratio and routine urinalysis (specific gravity, dipstick, urinary
sediment).
D. It is recommended that preliminary hip X-rays should be done
prior to breeding a dog/bitch under the age required for certification.
E. It is recommended that dogs and bitches being used for breeding
continue eye examinations beyond the age of six years.
F. It is recommended that written contracts be used for each breeding.
G. It is recommended that the sales contract include a stipulation
whereby the breeder is notified of any plans on the part of the
buyer to resell or otherwise dispose of a dog/puppy. Breeders
should also require to be advised of any health problems, physical
abnormalities, and/or death of the animal.
H. It is recommended that non-breeding contracts be used for dogs/bitches
sold to pet homes and that pet owners be encouraged to spay/neuter
their animals. Owners of intact dogs/bitches must demonstrate
responsible supervision of their animals.
PART II - SCWTFAO Breeder's Code
A. I agree to breed only dogs/bitches eligible for Canadian
Kennel Club Registration.
B. I agree that my aim is to produce dogs true to the characteristics
of the current Canadian Kennel Club Breed Standard.
C. I agree only mature dogs and bitches of sound temperament
and possessing no major hereditary defects will be used for breeding.
D. I agree that all breeding stock will be of good health
and free from parasites and communicable disease (e.g. Brucellosis).
Testing for these will be done as close to breeding time as possible
(see Guidelines).
E. I agree that all breeding stock be X-rayed and show
no evidence of hip dysplasia as examined through a recognized
veterinary college, Orthopaedic Foundation of America and/or PennHIP.
F. I agree all breeding stock will have eyes examined and
found to be normal at least every two (2) years by a Board Certified
veterinary ophthalmologist. This will be done until at least six
(6) years of age.
G. I agree to be aware of the benefits and drawbacks of
line-breeding, in-breeding, and out-crossing.
H. I agree no dogs will be sold to pet dealers or to other
sources of commercial distribution, singly, or in "litter
lots".
I. I agree no Soft-Coated Wheaten Terriers will be offered
as raffle or contest prizes, or for other types of give-away.
J. I agree all advertising describing kennels and dogs
offered for sale shall be honest and forthright.
K. I understand that, by law, I must provide Canadian Kennel
Club registration papers as per the Animal Pedigree Act. I agree
to provide a written agreement of purchase and sale to the buyer
at the time of sale or prior to delivery.
L. I agree to be honest and forthcoming in providing up
to date health information to the buyer of Soft-Coated Wheaten
Terriers which I place. The dog/puppy, to be best of my knowledge,
will be free of internal parasites, and will have protection against
diseases, for example: distemper, hepatitis, parainfluenza, and
parvo-virus. At the time of delivery, I shall furnish medical
records indicating the date and type of treatment and medication
used.
M. I agree to provide an accurate pedigree of at least
three (3) generations, as well as complete written instructions
on feeding, health care, and grooming of the dog/puppy.
Failure to comply with the Breeder's Code will subject a member
to disciplinary procedures provided by the Constitution and By-laws
of the Soft-Coated Wheaten Terrier Fanciers' Association of Ontario.
I/We, the undersigned, agree to abide by the SCWTFAO Breeder's Code:
Member's Signature:________________________________ Dated:____________________
Print Name:____________________________________
Member's Signature:________________________________ Dated:____________________
Print Name:____________________________________
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