Masters Swimming Ontario
Annual General Meeting
Sunday, December 8, 1996
Douglas Snow Aquatic Centre

PRESENT

Club Delegates
Lois Adams MBLA, Linda Berry ATB, Cheryl Blay GBM, Mary Brinklow CLAR, Darlene Brown EYH, Geoff Camp EOM, Heather Davies EYH, Bruce Fairbrother UNON, Jack Galvin NYM, Ann Gunther MBLA, Don Hambley UWO, Ronald Legge EOM, Barrie Malloch EOM, Jackie Mandziak EOM, Sandor Mathe EYH, Ken Minshall EOM, Doug Munn GBM, Patricia Niblett TECH, Judie Oliver NYM, Wilma Pidhayny EYH, Kalis Rasmusson EOM, Chris Smith MBLA, Roy Smith DAM, Michael Stroud EYH, Vinus van Baalen UNON, Carmen von Richthofen NTMC, Steve Whitford UNON, Beth Whittall GBM
Voting Powers
ATB Alderwood Teddy Bares 2, CLAR Clarington Masters 2, DAM Dufferin Aquatic Masters 1, EYH East York Hurricanes 2, EOM Etobicoke Olympium Masters 4, GBM Georgian Bay Masters 1, MBLA Master Blasters 3, NTMC N. Toronto Memorial Comm. Centre 3, NYM North York Masters 3, TECH Technosport Masters 2, UNON Unattached Ontario 1, UWO University of Western Ontario 1

CALL TO ORDER

President Heather Davies, acting as chair, called the meeting to order at 2:45 P.M. Heather welcomed the club delegates to the meeting, and thanked Jack Galvin and the North York Masters for a wonderful meet and providing MSO with access to the room for the AGM.

APPROVAL OF AGENDA

Motion: Beth Whittall / Judie Oliver
To adopt the agenda.
PASSED

APPROVAL OF MINUTES OF 1995 AGM

Motion: Wilma Pidhayny / Geoff Camp
Dispense with the reading of the minutes
PASSED
Motion: Wilma Pidhayny / Judie Oliver
Adopt the minutes of the 1995 AGM.
PASSED

BUSINESS ARISING FROM MINUTES

Vinus van Baalen suggested that MSC or MSO use the questionnaire which was handed out at the Worlds. Geoff Camp responded that MSC was prepared to send the questionnaire out but FINA requested MSC not do it. Only people attending the Worlds in Sheffield, England received it. Discussion of the results of the questionnaire will be discussed under MSC.

REPORTS

Motion: Doug Munn / Judie Oliver
To dispense with the reading of the reports and to accept same.
PASSED

TREASURER : Darlene Brown

Financial Statements
Darlene distributed the unaudited financial statements. Expenses exceeded revenue this year due to an increase in the travel costs and the fact that MSO no longer receives the grant. In the past, MSO received a grant from the Ontario government through Swim Ontario. The grant was originally $2500.00 to cover administrative costs but was reduced to $1500.00 and then cut out altogether this year. All sports in Ontario are suffering from cutbacks. The National Registration is the money paid to MSC, an amount of $10.00 per swimmer.

MSC : Geoff Camp

MSC Board of Directors
President: Brian Turnbull
Vice-President: Mary Lou Monteith (British Columbia)
Treasurer: Ian McGill (Nova Scotia)
Secretary: George Lyle (P.E.I.)
Art Looye (Alberta)
Janis Shirriff (Saskatchewan)
Glen Anderson (Manitoba)
Geoff Camp (Ontario)
Paul Guerard (Quebec)
Brendan Smyth (New Brunswick)
Fiona Grant (Newfoundland)
The MSC directors are appointed for a two year term which will be up at MSC's next AGM, then there will be a new slate of directors. Provincial members are appointed by their provincial bodies, while the four officers are elected for a two year term by the other directors. The current term ends at MSC's 1997 AGM.
MSC News
One inferior edition was produced in 1995/1996. There was confusion with Beth's appointment as co-editor by the MSC board. Beth Whittall has agreed to step in as co-editor and has ceased publication of Wavelengths. Geoff thanked Beth for producing a superior edition of MSC News, which was mailed out in November 1996.
Direct Mailing of MSC News
The editors have requested house to house delivery of the newsletter for each swimmer to ensure efficient distribution and fewer undelivered copies. There has been a concern in the past over security of the MSO mailing list. MSO has requested that mailing labels for all Ontario registered swimmers be sent to Beth Whittall for direct mailing of the MSC News to each individual swimmer.
Motion: Geoff Camp / Vinus van Baalen
Be it resolved that the address list of all mso registered swimmers will be made available to the current editor of MSC News (Beth Whittall) for the purpose of direct residence delivery of the MSC News. It is understood that this release in no way allows further distribution of said list to either the MSC National Office or to any other person or persons for any other purpose whatsoever.
PASSED unanimously
Swimmers who have a concern with releasing their home address may contact the MSO Registrar, Bruce Fairbrother, and change their mailing address (ie to their work address). Further, anyone who wishes to use their initials, instead of their first name, should also contact the Registrar. The next MSC News is due to be published in February. MSC will pay for the mailing to individual homes. If the provinces do not send in the mailing addresses then MSC will send out the newsletter as previously done through the provincial office for them to distribute. All MSC members were asked to release their addresses in the last issue of the MSC News.
FINA Technical Committee
There were 3800 questionnaires handed out at the Worlds and 592 returned. Based on swimmer input, the technical committee has recommended to the FINA bureau:
1. The 400 metre freestyle be returned but on same day as the 800 and only 1 may be entered.
2. Two events per day plus relay, to a maximum of 5 individual events plus two relays
3. Male and female start first on alternating days
4. Qualifying times are permanent to lift the level of standard competition. Qualifying times for 200 metres and up, based on 10th time of current record 13% added for 25 to 44, 16% added for 45 plus.
These recommendations go to the FINA bureau for its decision. The tentative time standards have now become permanent. Chris Smith suggested that FINA is doing this to control the size of meets. County meets in England attract over 1000 competitors.
Relay Records - Vinus van Baalen
No Canadian relay records appear in the FINA top ten list. Christian Berger does not publish a Canadian relay top ten.
Motion: Beth Whittall / Sandor Mathe
Request Provincial Recorder to request National Recorder to send FINA Recorder ALL relay statistics otherwise the Ontario Recorder will send relay statistics directly to FINA recorder.
PASSED
MSC's New Rulebook
A draft copy of the MSC rulebook was sent to all clubs without the approval of the MSC board. There are errors and inaccuracies in it. Alberta, Ontario, and Quebec have pointed out some of the inconsistencies to the MSC rules chairman. . The MSC rules committee has requested that any inconsistencies be sent to MSC and a new rulebook will be published in the new year.
Jack Galvin asked why are we sending money to MSC. Geoff Camp responded that it is more effective to work from within, and to ensure that anyone who wants to swim can do so. Masters swimmers should be allowed to swim regardless and the MSO board of directors must work to remove any road-blocks.
Thanks to Geoff - Beth Whittall
Beth praised Geoff for being an excellent representative and very diplomatic. Beth was involved in 1992 Halifax AGM with Michael Stroud, and 1996 in Ottawa and there has been a marked improvement in efficiency over the past meetings.
1997 Nationals in Montreal
The Nationals will be in Montreal on June 26-30, 1997 to coincide with the Montreal Jazz Festival. It is a short course meet.
Pan Pacific Organization meeting at Worlds in Sheffield
The Pan Pacific Championships are in Hawaii the same time as the Canadian Nationals. Brian Turnbull attended the Pan Pacific meeting in Sheffield but didn't raise any concerns over the conflict of dates to the MSC board.
Internet
David Tree has resigned as master of the MSC web site. He had difficulty with the rest of the MSC team and is still sending out negative e-mail. David Tree has a 386 computer and an optical scanner which are the property of MSC, and MSC is trying to get the computer equipment back. MSC intends to continue the work that David started with the web page.
MSC's AGM in Ottawa
MSI is dead. Gordon Knowles and the other co-president (Louise Pallett from South Africa) are winding the organization down and any residual shortfall will have to be picked up by the member organizations.
Brian Turnbull
Gordon Knowles had been discussing MSI with Brian Turnbull and had even asked him to be President. Brian Turnbull declined the presidency but did not say anything to the MSC board until the 1996 MSC AGM.
FINA - 1998 Worlds in Morocco
There is no organizing committee. There is no masters swimming in Morocco. There are no officials in Morocco. The people who went to the World Championships in Sheffield to present the Morocco planning package didn't speak English. Brian Turnbull was supposed to send a strongly worded letter to Bruce Rogers, our FINA rep, but we have not yet heard if it has been sent.

NEW BUSINESS

Proposed Budget
Motion: Linda Berry / Ann Gunther
To accept the financial statements and proposed budget.
PASSED
Association Relays
There is a group of swimmers in Canada who want to set up strong relays for BIG competitions. As Ontario rules now stand, only unattached swimmers may join AAC (Algonquin Aquatic Club) to compete at World Championships since FINA does not otherwise allow them to compete. This does not preclude anyone from re-affiliating with another club prior to a meet, but this is contrary to the spirit of masters swimming. The problem has been around for several years but has become more prevalent recently.
Motion: Geoff Camp / Don Hambley
Be it resolved that: The major intent of association teams is to allow unattached swimmers, those from small clubs, and those at meets where their home teams is poorly represented to take part in relays. As such, the current MSC rule, which only allows change of club registration for the above reasons, should stand as written. In the event that a swimmer wishes to re-affiliate for relay purposes they are entitled to do so, subject to these rules.
DEFEATED - 4 for, 16 opposed, 3 abstentions, 2 absent
Swimmers are permitted to de-register from their present club and transfer to a new one. AAC is only used for unattached Ontario swimmers attending World Championships. It is created only in the year of the Worlds Championships and only for that time period.
World records are not being recognized by FINA
Vinus van Baalen - Fina has repeatedly refused to recognize world records set in Ontario.
Chris Smith - One of the problems is that Etobicoke has not been properly measured according to FINA rules. Chris has talked to the facility people at Etobicoke and has tried to get a proper procedure set up for measuring the pool for each meet.
Michael Stroud - World records set in the spring were submitted late and were therefore rejected. He has not initiated the appeal process yet.
1997 Provincials - Heather Davies
The Provincials will be held May 23,24,and 25, the weekend after the long weekend, in Brantford. They meet will be hosted by the East York Hurricanes. There will be a banquet on Saturday night. The information package will be mailed out in January. The Quebec provincials are in April at Laval and the Nationals are in June in Montreal.

TERMINATION OF OUTGOING DIRECTORS

Directors whose term is up: Heather Davies, Jackie Mandziak, Pat Niblett, and Chris Smith.
Patti McVetty has resigned, Heather Davies and Jackie Mandziak are not seeking another term on the board. There were no nominations from the floor.
Nominations received are: Don Hambley (UWO), Pat Niblett (TECH), Chris Smith (MBLA).
They are automatically acclaimed as directors. There are still two board members needed. The board can appoint someone whose term would end at the next AGM.
Thanks to Heather Davies: Pat Niblett
Pat Niblett thanked Heather for a job well done.

SELECTION OF AUDITORS

Motion: Beth Whittall / Geoff Camp
To accept the auditors Whitny Addison with remuneration to be fixed by the board of directors.
PASSED

ADJOURNMENT

Motion: Judie Oliver / Jackie Mandziak
To adjourn the meeting.
PASSED
The meeting was adjourned at 4:30 P.M.

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source : mso secretary; updated : 2001.08.22; file : agm1996